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SHAKER HEIGHTS CITY SCHOOL DISTRICT
BOARD OF EDUCATION
October 13, 2009
AGENDA
F. Drexel Feeling, President
Norman A. Bliss, Vice President
Freda J. Levenson
Peter A. Robertson
Annette Tucker Sutherland
Mark Freeman, Superintendent
Bryan C. Christman, Treasurer
BOARD OF EDUCATION
SHAKER HEIGHTS CITY SCHOOL DISTRICT
Shaker Heights, Ohio
October 13, 2009
8:00 p.m.
Fernway Elementary School
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES – September 8, 2009 – Regular Meeting
SUPERINTENDENT’S REPORT AND RECOMMENDATIONS
PERSONNEL

BUSINESS
WELCOME – MR. CHRISTOPHER HAYWARD, FERNWAY
ELEMENTARY SCHOOL PRINCIPAL
DISTRICT HIGHLIGHTS
PLANNING SESSIONS
1. ACCOUNTABILITY AND FACT BOOK
2. FINANCIAL PLANNING AND BUDGETING
BOARD OF EDUCATION
APPROVING REVISIONS TO BOARD POLICIES
SPECIAL EDUCATION RESOLUTION
TREASURER’S REPORT AND RECOMMENDATIONS
FINANCIAL STATEMENTS
INVESTMENTS
SUPPLEMENTAL APPROPRIATIONS
REQUEST TAX ADVANCES FROM THE COUNTY TREASURER
HOUSE BILL NO. 412 FIVE-YEAR FINANCIAL FORECAST
EXECUTIVE SESSION

NEXT REGULAR MEETING:
Tuesday, November 17, 2009, 8:00 p.m.,
Woodbury Elementary School
BOARD OF EDUCATION
SHAKER HEIGHTS CITY SCHOOL DISTRICT
Shaker Heights, Ohio
October 13, 2009
8:00 p.m.
Fernway Elementary School
SUPERINTENDENT’S REPORT AND RECOMMENDATIONS
PERSONNEL
(Action required by law. Items A.1., A.2., and addendum may be acted on in one
motion.)
1.
Certified

Appointments for the 2009-2010 School Year recommended

Li, Luling – (Mandarin Chinese Teacher/High School) – Class M.A., step
d of the Teachers’ Salary Schedule – Effective September 25, 2009 Mohr, Mary – (90% School Nurse/Lomond School) – Class M.A.+45, step e of the Teachers’ Salary Schedule – Effective September 29, 2009
Change in Assignment for the 2009-2010 School Year recommended
Watkins, Daniel – (80% Science/High School) – from 100% to 80% -
Effective August 24, 2009

Temporary Employees: Lunch Room Supervisors, Substitute Tutors,
Home Instructors, Substitute Teachers, Substitute Nurses, Substitute
Library Aides, Tutoring Center Tutors for the 2009-2010 School Year
recommended
Adoryan, Kate
Muhammad, Safiyyah

Change of Rate for Individual Substitute Teachers for the 2009-2010
School Year recommended
Horwitz, Helen – (Spanish/High School) – Class M.A. – Effective October
1, 2009
O’Connell, Martin – (Science/High School) – Class M.A. – Effective
August 25, 2009
Shea, Erin – (4th Grade/Onaway) – Class B.A. – Effective September 8,
2009
Siebert, Alan – (Mathmatics/High School) – Class B.A. – Effective
September 17, 2009
Walker-Lindstrom, Connie – (1st Grade/Lomond) – Class M.A. – Effective October 5, 2009 Wiest, Linda – (Special Education Teacher/Lomond) – Class M.A. –
Effective August 24, 2009

Curriculum Writing and Instructional Planning for the 2009-2010
School Year recommended
Authorization is requested for staff members to participate in curriculum
writing and instructional planning. These activities will not exceed 10
units per individual. A unit refers to approximately one-half day of
service at $65.
Mentoring and Curriculum Mapping
Up to 2 units per individual
Shaw, Elizabeth
Special Assignments for the 2009-2010 School Year recommended
Local Professional Development Committee Planning
Up to 20 units per individual
Grim, Dorothy
Robinson, Neal Program Planning (Title IIA-Teacher Quality Grant) Up to 5 units per individual Grim, Dorothy Special Education Support Up to 20 units Gesing, Timothy Technology Up to 10 units Bednar, Jason (5) Campbell, Nicole
Supplemental Contracts for the 2009-2010 School Year recommended
High School
Fowler, Thomas - Pre-season Soccer Head Coach (Women) - 4.5 x 1
Fowler, Thomas - Soccer Head Coach - (Women) - 8.5 x 1
Hoynacke, Corey - Pre-season Tennis Assistant Coach (Women) - 2.5 x 1
Hoynacke, Corey - Tennis Assistant Coach (Women) - 5.0 x 1
Mazi, Irena - Pre-season Swimming Coach (Men) - 2.5 x 1
Mazi, Irena - Swimming Assistant Coach (Men) - 6.5 x 1

Special Supplementals for the 2009-20010 School Year recommended
Districtwide/Fall Semester – Mentor
Katz, Pamela
Classified
Appointments for the 2009-2010 School Year recommended

Dortch, Teidra – (Special Education Aide/Mercer School) – Step 6 of the
Teacher Aide/Assistant Salary Schedule – Effective September 21, 2009
Kisner, Samuel, II – (Educational Support Specialist/Woodbury
School/Title I Stimulus Funds) – Class EE, grade 1 of the Supervisor,
Classified Specialist, and Administrative Salary Schedule – Effective
August 26, 2009 (correction to the September 8, 2009 board agenda)
Meyer, Cynthia - (Educational Support Specialist/Woodbury School/Title
I Stimulus Funds) – Class DD, grade 1 of the Supervisor, Classified
Specialist, and Administrative Salary Schedule – Effective September 14,
2009 (correction to September 8, 2009 board agenda)
McMillan, Sabrina – (Permanent Part-Time Bus Driver/Transportation) –
step 5 – Effective October 13, 2009
Rivers, Yolanda – (Permanent Part-Time Bus Driver/Transportation) –
step 3 – Effective October 13, 2009
Smith, Dwain – (Permanent Part-time Bus Driver/Transportation) – Step 7
– Effective October 16, 2009
Woods, Richard – (80% Educational Support Specialist/Woodbury
School/Title I Stimulus Funds) – Class DD, grade 1 of the Supervisor,
Classified Specialist, and Administrative Salary Schedule – Effective
August 31, 2009 (correction to the September 8, 2009 board agenda)

Changes in Assignment for the 2009-2010 School Year recommended
McDonald, Lester – (Head Custodian III/Fernway) – from Building
Assistant, Fernway, step 3, to Head Custodian III, Fernway, step 4 –
Effective September 21, 2009
Olencki, Michael – (Building Assistant/Lomond) – from Maintenance
Custodian, Woodbury, step 7, to Building Assistant, Lomond, step c –
Effective October 5, 2009
Wervey, Lawrence – (Building Assistant/Fernway) – from Grounds
Maintenance Worker, Service Center, step 4, to Building Assistant,
Fernway, step 6 – Effective October 5, 2009
Wright, Andrea – (Head Cashier/Woodbury/35 hours per week) – from
Cook’s Helper, High School, step 6, to Head Cashier, Woodbury, step 6 –
Effective October 1, 2009

Temporary Employees: Building Monitors, Head Lunchroom Aides,
Lunchroom Aides, Off-Duty Police Officers, Student Technology
Aides, Student Aides, Substitute Bus Drivers, Substitute Bus
Monitors, Substitute Cafeteria Workers, Substitute Custodians,
Substitute Secretarial Technicians, Substitute Security, Substitute
Teacher Aides, Technology Interns, Tutoring Center Study Assistants
for the 2009-2010 School Year recommended

Adkins, Bruce
Termination
Calhoun, Melvis – (Special Education Aide/High School) – Effective at
the end of the day October 13, 2009 – 3 years, 2 months of service
Resignations
Getson, Karyl – (Senior Accounting Specialist/Administration) – Effective
at the end of the day December 31, 2009 – 29 years, 2 months of service
(retirement)
Kirksey, Jason – (Permanent Part-Time Bus Driver/Transportation) –
Effective at the end of the day on October 16, 2009 – 4 years, 7 months of
service
BUSINESS
Payment in Lieu of Transportation for the 2009-2010 School Year
recommended
(Action required by law)
This resolution to declare transportation impractical for certain identified students is presented pursuant to the requirements of Ohio Revised Code Chapter 3327 and the procedures set forth by the Ohio Department of Education. The resolution follows careful evaluation of all other available options prior to consideration of impracticality. WHEREAS the student(s) identified on the attachment have been determined to be residents of this school district, and eligible for transportation services; and WHEREAS after a careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these student(s) to their selected schools(s); and WHEREAS the following factors as identified in Revised Code 3327.02 have been considered: 1. The time and distance required to provide the transportation; The cost of providing transportation in terms of equipment, maintenance, personnel, and administration; Whether and to what extent the additional service unavoidably disrupts current transportation schedules. WHEREAS the option of offering payment in lieu of transportation is provided in Revised Code: Therefore, Be It RESOLVED that the Shaker Heights City Schools Board of Education hereby approves the declaration of “impractical to transport” for the identified students, and offering them payment in lieu of transportation. The estimated State per pupil annual reimbursement amount is approximately $172.00. (List of students is included with Board materials.) WELCOME – MR. CHRISTOPHER HAYWARD, FERNWAY
ELEMENTARY SCHOOL PRINCIPAL

DISTRICT HIGHLIGHTS
PLANNING SESSIONS
1. ACCOUNTABILITY AND FACT BOOK

Dale Whittington, Director of Research and Evaluation 2. FINANCIAL PLANNING AND BUDGETING
BOARD OF EDUCATION
APPROVING REVISIONS TO BOARD POLICIES
WHEREAS, a Board Policy Review Committee was appointed to review the District’s entire set of Board Policies and present suggested revisions as appropriate to the entire Board; and WHEREAS, the Board Policy Review Committee has reviewed such Board Policies and has a set of revisions to be submitted for the approval of the Board; NOW, THEREFORE, BE IT RESOLVED by the Board of Education that the Board Policy Review Committee’s recommended revisions to existing Board Policies be hereby approved. FIRST READING
(Note: In accordance with Board Policy, no action is required at this time
for this the first reading of these Policy amendments.)
DA
Complete policies delineated in attached Item A.1. THIRD READING
(Action required by State Law) (Note: In accordance with Board Policy,
this is the third of three required readings of these Policy amendments.
The first reading was August 11, 2009, and the second reading was
September 8, 2009.
AFE (also IM) EVALUATION OF INSTRUCTIONAL PROGRAMS
BCCA
IM (also AFE) EVALUATION OF INSTRUCTIONAL PROGRAMS Complete policies delineated in attached Item A.2. SPECIAL EDUCATION RESOLUTION
As required by law, the Shaker Heights City School District adopts the Special Education Model Policies and Procedures and the Procedures and Guidance for Ohio Educational Agencies Serving Children with Disabilities prepared by the Ohio Department of Education. TREASURER'S REPORT AND RECOMMENDATIONS
FINANCIAL STATEMENTS
It is recommended that the financial statements for September 2009 (Exhibit
T-1) be accepted and placed on file for audit.
INVESTMENTS
It is recommended that in accordance with Section 135.14 of the Ohio
Revised Code, the interim investments listed in Exhibit T-2 be ratified.
SUPPLEMENTAL APPROPRIATIONS
It is recommended that the Board of Education approve the following
supplemental appropriation resolution:
WHEREAS, the Shaker Heights Board of Education has received grants and
awards from various funding sources; and
WHEREAS, the Shaker Heights Board of Education on September 8, 2009,
adopted annual appropriations for the 2009-2010 budget year, which in part
this appropriation will either replace or amend;
NOW, THEREFORE, BE IT RESOLVED, that the Shaker Heights Board of
Education, amend its previously adopted appropriation accounts:
1. Exhibit T-3A
Funding Agency: Martha Holden Jennings Foundation
Funding: Foundation
Project: Successful Language Learners

FUND SPCC FUNC. OBJ. OPU

2. Exhibit T-3B
Funding Agency: Martha Holden Jennings Foundation
Funding: Foundation
Project: Excellence in Science Education
FUND SPCC FUNC. OBJ. OPU DESC.
3. Exhibit T-3C
Funding Agency: Martha Holden Jennings Foundation
Funding: Foundation
Project: Films for the Humanities
FUND SPCC FUNC. OBJ. OPU

4. Exhibit T-3D
Funding Agency: Ohio Department of Transportation
Funding: State of Ohio
Project: Walk Your Child to School

FUND SPCC FUNC. OBJ. OPU DESC.
5. Exhibit T-3E
Funding Agency: Ohio Department of Education
Funding: State of Ohio
Project: Auxiliary Services
HATHAWAY BROWN SCHOOL
FUND SPCC FUNC. OBJ. OPU DESC.
LAUREL SCHOOL
FUND SPCC FUNC. OBJ. OPU DESC.
ST. DOMINIC SCHOOL
FUND SPCC FUNC. OBJ. OPU DESC.
UNIVERSITY SCHOOL
FUND SPCC FUNC. OBJ. OPU DESC.
HANNA PERKINS SCHOOL
FUND SPCC FUNC. OBJ. OPU DESC.
GRAND TOTAL
$1,112,435.88

6. Exhibit T-3F
Funding Agency: Ohio Department of Education
Funding: State of Ohio
Project: Alternative Education

FUND SPCC FUNC. OBJ. OPU
7. Exhibit T-3G
Funding Agency: Ohio Department of Education
Funding: State of Ohio
Project: Parent Mentor

FUND SPCC FUNC. OBJ. OPU
Exhibit T-3H
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Part B – IDEA Special Education

FUND SPCC FUNC. OBJ. OPU DESC.
Exhibit T-3I
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Part B – IDEA Special Education-Stimulus
FUND SPCC FUNC. OBJ. OPU DESC.

10. Exhibit T-3J
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Fiscal Stabilization Fund-Stimulus
FUND SPCC FUNC. OBJ. OPU DESC.

11. Exhibit T-3K
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Title IID Technology
FUND SPCC FUNC. OBJ. OPU DESC.

12. Exhibit T-3L
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Title III Limited English Proficiency
FUND SPCC FUNC. OBJ. OPU DESC.

13. Exhibit T-3M
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Title III Immigrant
FUND SPCC FUNC. OBJ. OPU DESC.
14. Exhibit T-3N
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Title I ESEA
FUND SPCC FUNC. OBJ. OPU DESC.

15. Exhibit T-3O
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Title I ESEA - Stimulus
FUND SPCC FUNC. OBJ. OPU DESC.

16. Exhibit T-3P
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: McKinney Homeless-Stimulus
FUND SPCC FUNC. OBJ. OPU DESC.

17. Exhibit T-3Q
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Title IV Safe & Drug Free Schools and Communities
FUND SPCC FUNC. OBJ. OPU DESC.

18. Exhibit T-3R
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: IDEA Early Childhood Special Education
FUND SPCC FUNC. OBJ. OPU DESC.

19. Exhibit T-3S
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: IDEA Early Childhood Special Education – Stimulus
FUND SPCC FUNC. OBJ. OPU DESC.

20. Exhibit T-3T
Funding Agency: Ohio Department of Education
Funding: Federal Government
Project: Title IIA Improving Teacher Quality
FUND SPCC FUNC. OBJ. OPU DESC.
REQUEST TAX ADVANCES FROM THE COUNTY TREASURER
It is recommended that the Board of Education adopt the following resolution:
BE IT RESOLVED, by the Board of Education of the Shaker Heights City School
District, County of Cuyahoga, State of Ohio;
Section 1. That the Auditor of Cuyahoga County be and is hereby requested to
issue an order to the Treasurer of Cuyahoga County to pay to the Treasurer of this
Board of Education such funds as may be available for distribution by said
County Treasurer.
Section 2. That the Treasurer be and hereby is authorized to sign the appropriate
documents to secure such advances, as well as the secondary documents to secure
the semi-annual settlement with the County Treasurer during the calendar year
2010.
Section 3. That such authorization shall extend to all advances requested during
the calendar year 2010.
Section 4. That the Treasurer of the Board, be and hereby is authorized and
directed to certify a copy of this resolution to the County Treasurer and make such
other certifications and reports to the County Auditor or Treasurer as may be
necessary to make this resolution effective.
HOUSE BILL NO. 412 FIVE-YEAR FINANCIAL FORECAST
It is recommended that the Board of Education approve the H.B. No. 412 Five-
Year Financial Forecast (Exhibit T-4) and further that the Treasurer be directed to
file a copy of such forecast with the Ohio Department of Education.
EXECUTIVE SESSION

Source: http://www.shaker.org/Downloads/Oct2009FinalfortheWeb.pdf