Security preparation handbook

Security Preparation Handbook for
Short Term Mission
Health Checklist

¨ Medical Check up:
ú It is always good to have a through check up prior to departure. Ask ú If you have any of the following diseases, make sure you have told your mission and asked your GP for advice: Hypertension, Asthma, Diabetes, Epilepsy, Renal Problems, Jaundice, HIV. ¨ Blood Group:
ú Make sure you know what your full blood group is. ¨ Allergies:
ú Do you have any drug allergies? Make sure your mission knows what ú Are you allergic to insect bites? Make sure you have the treatment ¨ Medication:
ú Are you taking any medication regularly? Make sure you notify your mission and order enough to cover the period away. ¨ Vaccinations:
ú Ensure all relevant vaccinations are up to date. ú Carry vaccination booklet history at all times. Keep a photocopy of it. ¨ Health / Travel Insurance:
ú Ensure you are fully covered throughout your trip timeframe. ú Keep a photocopy of policy details x 4: Mission base (Head Office & Field), personal, carer. Ensure you have the contact details of the insurance firm in the region you are travelling to. ¨ Endemic Diseases:
ú Research what specific diseases are endemic to region of travel ú Take prophylaxis and or emergency treatment in First Aid kit. ¨ Eyesight:
ú Are you short-sighted? Ensure you take a second pair of glasses. ú If possible it is good to take sunglasses (in your strength or clip on’s) ú If you wear contact lenses – investigate what solutions available (balky – possibly use monthly disposable, or daily.) In hot dusty climate, rather use glasses. Never swim with lenses in. ¨ Dental:
ú Have a good check up before departure. ú Emergency dental kit available – recommended for locations that are ¨ First Aid Kit:
Legal Checklist

¨ Passport:
ú Check Expiry date – must be at least valid for entire trip +. § Keep one with your travel documents § One with your mission Head Office § One with Mission Field site § One with Home / Carer / power of Attorney person. ¨ Visas:
ú Research which countries you will be travelling through / to (even when in transit) and find out which need visas and where they can be purchased. Best to get prior to travel where possible. Always try and get multiple entry. ú Always keep a photocopy of all forms filled out for visa application and a receipt of payments / passport submission. ú If visas purchased at entry site, make sure you have the exact amount and currency ready for purchase. Change is not always possible! ¨ Driving License:
ú Apply for an International Driving Licence where possible (usually ú Keep photocopy of National and International x 4 (as above) ¨ Will / Last Testament:
ú Make sure this is made up and left in a sealed and secure place where ¨ Power of Attorney:
ú Recommended to have a person who can act on your behalf over your ¨ Letter of Invitation / Introduction:
ú Where possible always have a letter of introduction from mission / host. Keep a number of photocopies with you. ¨ Passport Photographs:
ú Always carry minimum of 8 photographs. Recommend that a negative of a good photograph is made and you can keep getting prints made in quantity. ¨ Health Insurance:
ú Make sure you are covered in areas where your embassy advice is not to travel – only some company’s cover these regions. ¨ Travel Documents:
ú Keep a photocopy of your tickets in case of loss. ¨ Finances:
ú Ensure all bank cards for fraud / theft ú Research which currencies are best to take on site. Always carry Vaccination Checklist

There is a general list of recommended vaccinations to keep up to date, and then
region specific. It is best to check with a vaccination specialist on what you need prior
to travel Allow enough time to ensure you can receive all the vaccinations required in
NB: Ask to see if some vaccinations can be given in one injection, as there are
combinations available.
Table of Vaccinations:
3 at 0, 1 & 6 months, lasting 3-5 years. 3 at 0, 7-14 & 28 days lasting 2-3 years or 2 at 0 & 7-14 days lasting 1 year Recommended Rabies
3 at 0, 7-14 & 28 days lasting 2-3 years, or 2 dose course at 0 & 28 days lasting 1 For At Risk
doses last 2 years. 2-6 year olds: 3 doses last 6 months Tuberculosis - do not take the BCG vaccination, even if you haven’t had it before, as this vaccine is questionable for adults HIV Status

Sites to check for latest info:
(the NHS public access website on travel health) National Travel Health Network & Centre Personal First Aid Kit
Medication can be bought from Interhealth or your GP can prescribe. For all medication a laminated treatment guideline should be enclosed with kit. Medication
diarrhoea with fever For bloody diarrhoea foul smelling diarrhoea & abdominal infections For cholera, brucellosis, Drink as tolerated and 200mls for every loose stool. Personal Survival Kit
Small Hip / Bum Bag
Pen Knife
Good quality, with spare bulb (Mag Lite / Batteries
Mosquito Repellent
Lip cream
Protective Mac
Nylon rope
Wate r sterilizing tablets
Survival Blanket
High Energy Glucose Sweets
Compass (GPS)
Small magnifying Glass
Small candle
Can be shaved down to save space – can Needles & Thread
At least one with large eye and some strong Selection of fish hooks and line
Flint and saw
Snare wire
Flexible saw
Medical Kit
Beta Light
A light emitting crystal – reading at night / Pack in a small kit box, surround contents with cotton wool, which is good fuel to start a fire with.
Water Bottle
Water Filter
Sleeping Bag
Mosquito Net / Tent
Back Pack
Preparation of Vehicle
¨ Fully check each vehicle before driving it. See list below. (Regular service log) ¨ Vehicles should only be driven by people who are experienced and authorised to travel. Always carry license and ID, car insurance documents, taxation proof, log book. (Keep a copy of all documents at base). ¨ Always tell the appropriate person / people when taking a car out where you are going, expected time of return and when necessary route. Ensure communication equipment available: mobile phone etc. ¨ Have a list of contact details of necessary people / places in car: Base, Road rescue, police, ambulance, insurance, embassy) ¨ Wear seatbelts at all times. ¨ Speed limits should be clearly set and adhered to. ¨ Always ensure that vehicles have a minimum of half a tank of fuel when parked up for the night. in cold climates a full tank is recommended ¨ Do not travel in the back of pick ups if possible. ¨ Keep all doors locked at all times to avoid theft or unwanted guests when First Aid Kit for Vehicle
Survival Kit for Vehicle
§ Oral rehydration solution sachets: 6 § Torch § Box of assorted nuts, bolts, screws & § Length of electrical wire and electrical Security Analysis
There are three ways of handling security risks: 1. Reduce or remove the threat by gaining widespread acceptance for one's 2. Reduce the risk, but not the threat, by making oneself less vulnerable with protective procedures and protective devices (PROTECTION). 3. Reduce the risk by containing and deterring the threat with a counter threat. These may consist of legal, economic or political sanctions and/or armed action (DETERRENCE). Why have a security plan?
l Provides staff with an effective means of preventing and mitigating the effects
of foreseen types of incidents. (new staff) l When an unforeseen incident occurs, a plan can help staff react in an appropriate l To have a co-ordinated response to emergencies = rapid reaction. Developing a Security Plan:
Definition: A concise statement of purpose with clear instructions on the use of the
l For communication l For Site management l List of personnel info kept on file at HQ / Base Risk Assessment
Knowing your strategy helps you think whether you want procedures to support: Acceptance – Protection – Deterrence
Risk Assessment: What are the specific types of threats most likely to occur?
Threats in
Nature of
Threat Level Effect of threat on Action to be taken
Priority Order
Mission worker
is threatened
• Events that are most likely and have the greatest potential impact • Take time to think it through • May need external help and preparations l Must be carried out in a rapid and efficient manner What to include in a security plan:
• Nature of specific incident • General concept of how to react to the incident, including sequence of staff • Division of responsibilities between team • State who is covered by the plan • Security levels and appropriate responses specified • What recourses are needed to manage the incidents • Plan with what to do with assets, documents etc • List of annexes: maps, forms, etc. HAW Training &Consultancy
Humanitarian Aid Work
M o b i l e : + 4 4 - 7 7 3 9 6 6 5 7 7 7 E - m a i l : S h e r y l @ h a w- t c . o r g


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